Organisation is key to a successful wedding or event. The bridal couple is at ease knowing that your suppliers and guests are aware of your order of events.
Your timeline will ensure that all your planning put into your wedding will run smoothly on the day.
Always keep in mind that your timeline is a guideline, you may be about 10- 15 minutes early or late. The starting and ending time is important, everything else in between will be adjusted accordingly.
The times are crucial for the kitchen staff to ensure the food is served at the correct temperatures especially if it is a plated menu.
Therefore, it helps to have a wedding planner or coordinator who will communicate with the venue staff throughout the day.
As a wedding planner, I always confirm my timeline with my photographer to ensure they have enough time to capture all those special moments throughout the day.
Your timeline is followed from the time you wake up.
A few time factors to keep in mind:
Travel time to the venue
Travel time if ceremony and reception is at different locations
Arranging transport for bridal party to ensure a quicker smoother run
Will there be a first look?
Hair & make up, Length of your ceremony, signing your register, reception, first dance
Cocktail hour (do not keep your guests waiting for more than hour while you are taking your photos)
Number of speeches and toasts
Vendor timing as per contracts, Venue times to avoid overtime costs
Ceremony time as your starting point and work backwards, list all your events and then allocate the times
It is tempting to put an early start time on your invitations but my advice, please don’t. This will annoy your guests who arrive early. Rather factor this into your ceremony time so add about 10 mins extra.
Make sure your photographer is booked for the number of hours to ensure you get what you want.
Food service. Don’t make your guests wait for food and drinks
Make sure you distribute your timeline to all your vendors.
Talk to wedding planners to assist with timelines or leave it to your wedding planner if you have booked one